53. Your Expectations for Your Bookkeeper
September 13, 2019
This episode is brought to you by my bookkeeping strategy sessions. When it comes to your bookkeeping, you’re probably in one of three areas. Doing it yourself, outsourcing some or all of your bookkeeping to a professional or understanding what the reports mean and making better business decisions from that information. Each of these stages comes with different struggles and questions. I can help with all three. Bring your questions, and I’ll bring some solutions. To book one of these sessions, email me at firstname.lastname@example.org. Now, on with the show.
In the last episode, episode 52, we talked about four different roles you could have in your business. The bookkeeper, accountant, CPA and CFO. I’m going to talk today and in the next episode specifically about your bookkeeper. Today’s episode is going to be about your expectation for them and next week is going to be about their expectation for you.
These episodes are all apart of my series on outsourcing your bookkeeping.
So, today we are going to talk about your expectations for your bookkeeper. You may realize this or not realize this, but when you’re hiring a bookkeeper you have a set of unspoken expectations. You may think they’re going to take over it all: pay your bills, make deposits, record everything, reconcile, run financials, have meetings with you to go over the information and do all of the payroll and sales tax. Or you may think that they’re just going to reconcile and send you reports and you’ll take care of the rest. When it comes to their role, you want to be very very clear on what you’re needing and what you can afford. I’ve had clients who have wanted all of those things and wanted to pay the price of just reconciling and running reports. That’s a no go from a bookkeeper’s perspective and truly nobody wins.
So let’s talk through some of those expectations and your needs as a business owner. If you already have a bookkeeper and maybe there’s a little contention in that relationship, maybe this is something you need to go through and decide if what you’re expecting and what they can provide matches up
- Who pays the bills?
- Who makes deposits?
- Who makes the invoices?
- Who sends out the invoices?
- Who records all of the transactions?
- Who reconciles the books?
- Who runs the financial statements?
- Do you have meetings to go over the financial statements?
- Who runs payroll?
- Who pays the payroll taxes?
- Who tracks sales tax?
- Who pays sales tax?
In our private facebook group, I’ll have a pdf link to a worksheet for this that you can print off and go through and write information on and add in specific things to your business.
As you’re going through those tasks, there are two columns. The first is who does those tasks now. The second is who you would like to have doing those tasks.
Remember, that when you’re hiring a bookkeeper, you need to know ahead of time the tasks that you’re trying to outsource and be very very clear on those tasks. If you hire someone and say ‘just do the books’ well that can mean different things to different people.
You can join our private facebook group by going to lydiagmiller.com/join, answer a few questions, enter your email and then I will approve you to be in the group. I’ll have this PDF there for you to download.
I’d be honored to work with you. To get started, email me at email@example.com with the problem you’re having and we can discuss the best way to get to a solution.
If you are ready to use your numbers to help your business, please subscribe so you will be notified when the episode drops.
I would love to connect with you. You can find me on Instagram @lydia.miller.mba and always by email firstname.lastname@example.org.
So until next time, go, make it happen.